Sales Administrator

MobilityWorks serves the disabled community with wheelchair-accessible minivans, full-size vans with lifts, as well as commercial fleet vehicles. Our mission is to provide wheelchair users with the mobility, independence, and personal freedom they desire. Keep reading to see how you can join the team leading this effort! 

Essential Job Functions and Duties: 

• Greet clients when they enter the building
• Answer incoming calls and direct to appropriate party
• Assist the sales and service teams as needed with required documentation
• Prepare vehicle delivery paperwork including state DMV required documentation for titling and registration purposes
• Manage the title process and report title status in the system
• Submit warranties as necessary
• Obtain finance paperwork and complete RSA and ESC contracts as appropriate
• Manage accounts receivable responsibilities including daily deposits for sales, service, and rental department, account reconciliation, collection calls, and required paperwork submittals to state and federal accounts for payment
• Manage accounts payable responsibilities required by the support center office. Monthly petty cash reconciliation, credit card statements, gas log statements, expense reports, and check requests as needed
• Manage client accounts updating current information as needed
• Process and distribute all incoming mail to the correct department at store and corporate level
• Order general office supplies as needed
• Manage the vehicle rental process, schedule rentals, train rental clients on the use of the adaptive equipment, prepare contracts, invoice, prepare and file all related paperwork on a monthly basis
• Manage the vehicle maintenance and schedule repairs as needed for the Rental Fleet
• Create deal jackets for all inventory and manage the flow of deal jackets to align with vehicle movement
• Collect client payment when service work is performed
• Other duties as assigned

Position Qualifications and Experience:

• High school diploma or GED required
• Excellent customer service skills and experience required
• Solid verbal, written, and interpersonal communication skills required
• Experience working independently with minimal supervision

Skills/Abilities:

• Excellent organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite or similar software.

Physical Demands/Work Environment:

• Must be able to complete physical activities (walking, standing, talking, kneeling, hearing, pushing, reaching, seeing, stooping/crouching, smelling, depth perception, identifying colors) as needed.