Sales Administrator

The Sales Administrator's role involves providing support to all departments within the store, encompassing sales, marketing, service, and rentals. It requires a comprehensive understanding of all aspects of our business and the capacity to act as the primary backup for any department when necessary.

Your Responsibilities:

• Assist the Sales and Service teams by handling necessary documentation.
• Prepare documentation for vehicle deliveries, including state DMV-required paperwork for titling and registration.
• Photograph all vehicles and upload the images to SalesForce.
• Maintain inventory records for both new and used vehicles.
• Aid in the follow-up of customer service Repair Orders (ROs), including payment and Work in Progress (WIP).
• Support the General Manager in dealership forecasting and budgeting.
• Manage the title process and report title status using MobilityForce.
• Process vehicle and warranty registrations.
• Responding to BDC leads promptly, distributing them to the sales team as needed and providing backup sales support if necessary.
• Submit applications for manufacturer incentives and rebates on behalf of the sales team.
• Obtain finance paperwork and complete RSA and ESC contracts as appropriate.
• Handle Accounts Receivable duties, including daily deposits for all departments, account reconciliation, collection calls as necessary, and submission of required paperwork to state and federal accounts for payment.
• Manage monthly petty cash reconciliation, credit card statements, gas log statements, expense reports, and check requests as needed.
• Foster and maintain relationships with vendors, customers, and suppliers.
• Be willing to travel to represent the company at trade shows, store openings, and vendor training events as needed (which may include weekends).
• Oversee the vehicle rental department, including scheduling rentals, training rental clients in the use of adaptive equipment, preparing contracts, invoicing, and handling all related paperwork monthly.
• Possess in-depth knowledge of all products and services offered by the company to assist customers when the General Manager or Certified Sales Consultant is unavailable.
• Adhere to all company policies and procedures, as well as comply with OSHA, safety regulations, and state-mandated regulations.

Qualifications:

• High school diploma or GED required; Bachelor's degree preferred.
• Five years of office management experience.
• Strong ability to work independently and manage multiple tasks efficiently.
• Exceptional organizational and leadership skills.
• Excellent verbal, written, and interpersonal communication skills.
• Proven experience working independently with minimal supervision.

What we offer: 

• A work-life balance with Monday to Friday, 8 AM to 5 PM working hours, with no late nights or weekends.
• Competitive compensation packages: Monthly Bonus opportunities!
• Medical, dental, and vision insurance plans
• Flexible spending accounts
• 8 paid holidays, personal time off, and social responsibility time
• Employer-paid benefits including tuition reimbursement, employee assistance program, life and disability insurance
• 401(k) retirement plan
• An incredibly fulfilling experience in a team-centric environment