Sales Administrator

MobilityWorks serves the disabled community with wheelchair-accessible minivans, full-size vans with lifts, as well as commercial fleet vehicles. Our mission is to provide wheelchair users with the mobility, independence, and personal freedom they desire. Keep reading to see how you can join the team leading this effort! 

Position Summary

The Sales Administrator is responsible for supporting the Sales and Corporate Accounting Departments for the store.

Essential Job Functions and Duties

• Cheerfully and professionally greet clients when they enter the building
• Answer incoming calls and direct them professionally
• Assist the Sales and Service teams as needed with required documentation
• Prepare vehicle delivery paperwork, including state DMV documentation for titling and registration
• Manage the title process and report title status in MobilityForce
• Submit warranties as necessary
• Obtain finance paperwork and complete RSA and ESC contracts as appropriate
• Manage Accounts Receivable responsibilities, including:
  • Daily deposits for sales, service, and rental departments
  • Account reconciliation
  • Collection calls as needed
  • Required paperwork submittals to state and federal accounts for payment
• Manage Accounts Payable responsibilities required by the corporate office, including:
  • Monthly petty cash reconciliation
  • Credit card statements
  • Gas log statements
  • Expense reports
  • Check requests as needed
• Manage client accounts and update current information as needed
• Process and distribute all incoming mail to the correct department (store and corporate level)
• Order general office supplies as needed

Rental & Inventory Responsibilities

• Manage the vehicle rental department, including:
  • Scheduling rentals
  • Training rental clients on adaptive equipment
  • Preparing contracts and invoices
  • Filing all related paperwork monthly
• Manage vehicle maintenance and schedule repairs for the rental fleet
• Create deal jackets for all inventory and manage their flow to align with vehicle movement

Additional Responsibilities

• Collect client payments when service work is performed
• Adhere to all company policies, OSHA regulations, and state-mandated regulations
• Comply with MobilityWorks’ Core Values (LOVE IT)
• Complete other duties as assigned

Position Qualifications and Requirements

• High school diploma or GED required
• Ability to work with all types of people
• Excellent customer service skills and experience required
• Strong verbal, written, and interpersonal communication skills
• Ability to work independently with minimal supervision
• Must pass criminal background check, motor vehicle check, and pre-employment drug screening

Physical Demands / Work Environment

• Ability to function in an office environment using standard equipment (phones, computers, copiers, etc.)
• Must be able to lift up to 50 pounds
• Frequent lifting/carrying of objects up to 10 pounds

What We offer you:

• Work/Life Balance – Hours of operation 8-5, Monday through Friday, no late nights! No weekends!
• Competitive Salary + Bonus
• Medical, Dental & Vision Insurance plan(s).
• Flexible Spending Account(s)
• 8 paid holidays, Personal Time Off, Social Responsibility Time.
• Employer Paid Benefits such as Tuition Reimbursement Program, Employee Assistance Program, Life and Disability insurance.
• Employee Wellness Program
• 401(k) Retirement Plan options with generous company match.
• An incredibly rewarding experience in a team-centered environment.

Military Veterans are highly encouraged to apply!

We embrace diversity! Be part of an organization that invests in YOU!